This section is the User List. It contains the list of User records.

Overview: User list allows registration of system users for logging in the system and access system modules. Registration follows standard user naming convention according to user's agreement. Each successful registration adds to the number of users in the list and provided with a system generated code to distinguish one user from another.

Definition of Terms:

User List - database of company users

User - a company employee who was assigned to perform system related task

User Record - consists pertinent information about the registered User; found under System Tab

System Rights - use to control or limit the available system function to a user in relation with their job specifications

Users Involve:

Any authorized user who encounters the need to add or update profile and system rights may report to IT to facilitate the needed requirement.

General Procedure/Instruction:

A. Creating an User record

a.1. provide IT with written list of filled-up user profile and set of system rights. see User Profile

a.2. IT verifies information with department head that handles the user

a.3. IT fills up system user profile

a.4. IT clicks save to activate the user

B. Updating User Profile / System Rights

b.1. select the user record you need to update

b.2. provide IT with written updated list of user profile/ system rights

b.3. IT verifies information with department head that handles the user

a.4. IT updates system user profile/ system rights

a.5. IT clicks “save” to update the record

C. Deactivation of User record

c.1. select a user record you need to deactivate

c.2. instruct IT to deactivate the user record

c.3. IT verifies information with department head that handles the user

c.4. IT clicks “Deactivate” to make user record status inactive

D. Setting of User Rights

Setting of User Right needs coordinated process mapping and design to fit operationally and inline with user's job specification; following is a general instruction that can be followed;

d.1. department members identify the users, process, function & module concerning their daily operation

d.2. they meet and coordinate with affected users and department heads

d.3. they discuss options and come up with solutions

d.4. they summarize and agreed to changes in user rights

d.5. follow B. Updating User Profile / System Rights

d.6. else, create proposal for additional/modification of functions or modules to IT

For information about user profiles see User Profile.