This is the Supplier Monitoring Module. It contains the list and status of items from approved purchase orders.

Overview:

Supplier Monitoring Module is like a business to business (B2B) platform of TD web-base system where registered supplier can provide and update the most recent status of items in a summarized format.

The module automatically list the items according to approved purchase orders extracted from TD web-base system- purchase orders. Each item has the order quantity (PO Qty) that should be met and assigned with current status under “supplier status” column.

Objective: This module aims to provide a common order monitoring list between Target display and suppliers, where they can communicate order progress and concerns from both sides effectively.

Users: The main user this module is the assigned person/s or contact person directly involved with Target Display purchases. Each supplier will be given one set of secured user name and password.

Procedure Background:

Assigned person is responsible for allotting time for regularly checking and updating of item information and its progress. Following is a general instruction to use as guide:

1. log-in using the registered username and password
2. check status of each item
3. get update regarding the progress of items which have status other than complete
4. change supplier status to fit in current state; see columns:status for status definition
5. put delivery date if already scheduled for pick-up or delivery (add remark if for pick-up)

note: change/update status and add delivery date/remarks saves upon pressing “enter”.

1. click “update” button to notify if no changes made (this will update action date & time and means that info are up to date as of the given time)
2. call/communicate with target display contact person if case arises
3. log-out to disconnect (system will automatically disconnect when user is idle for some time)

Tool Bar Buttons:

• Update - use to notify that details are up-to-date as of the moment
• Print - use to print the list
• Export - use to export the data to different program
• About - shows information about the module
• Refresh - use to reload the module
• Close - use to close the module
• Toggle - use to show/hide the filter row
• Columns - use to show/hide the table columns
• Page - use to limit the list or move the viewing page
• Edit Selected Row - use to edit a row item; clicking an item also do the same function
• Save Row - use to save changes made; pressing “enter” upon editing also do the same function
• Cancel Row Editing - use to cancel changes made; pressing “esc” while editing also do the same function
• Log-out - use to disconnect from the system

Columns:

• PO number - the approved reference purchase order number where selected item is related
• Control No. - a sequential temporary reference number use when PO number is not available; number of approved order for the supplier in the given year
• Year - order year; use to reference control number (control number resets to zero every year)
• Item Description - name of item on order
• Item Color -color of item on order
• PO Qty - quantity of item on order
• Uom - unit of measurement
• Date needed - time to meet to have on time delivery
• Delivery Date - supplier assigned date of availability when produced can be delivered or pick-up
• Supplier Status - shows the current state of item as indicated by supplier; statuses are the ff:
  • Pending - this is the initial state of items upon confirmation of purchase order
  • Mat-Prep - state when supplier is about to start processing the order by preparing the raw materials
  • On-going - state when supplier in production phase
  • Partial - state when some items were already completed
  • Ready - state when all items are available for pick-up or delivery
  • Complete - state when all items were transferred/turn-over-ed
• Remarks - note/memo for the item
• Action Date - date of latest change/update made
• Action Time - time of latest change/update made

For comments and suggestion pls. contact TDCI IT department @ 8913607 local 280