This is the Supplier Monitoring Module. It contains the list and status of items from approved purchase orders.

Overview: Supplier Monitoring Module is like a business to business (B2B) platform of TD web-base system where registered supplier can provide and update the most recent status of items in a summarized format.

The module automatically list the items according to approved purchase orders extracted from TD web-base system- purchase orders. Each item has the order quantity that should be met and assigned with current status under “supplier status” column.

Objective: This module aims to provide a common order monitoring list between Target display and suppliers, where they can communicate order progress and concerns from both sides effectively.

User: The main user this module is the assigned person/s or contact person directly involved with Target Display purchases. Each supplier will be given one set of secured user name and password.

Procedure:

Tool Bar Buttons:

• Update - use to notify that details are up-to-date as of the moment
• Print - use to print the list
• Export - use to export the data to different program
• About - shows information about the module
• Refresh - use to reload the module
• Close - use to close the module
• Toggle - use to show/hide the filter row
• Columns - use to show/hide the table columns
• Page - use to limit the list or move the viewing page
• Edit Selected Row - use to edit a row item; clicking an item also do the same function
• Save Row - use to save changes made; pressing “enter” upon editing also do the same function
• Cancel Row Editing - use to cancel changes made; pressing “esc” while editing also do the same function
• Log-out - use to disconnect from the system

Columns:

• PO number - the approved reference purchase order number where selected item is related
• Control No. - a sequential temporary reference number use when PO number is not available; number of approved order for the supplier in the given year
• Year - order year; use to reference control number (control number resets to zero every year)
• Item Description - name of item on order
• Item Color -color of item on order
• PO Qty - quantity of item on order
• Uom - unit of measurement
• Date needed - time to meet to have on time delivery
• Delivery Date - supplier assigned date of availability when produced can be delivered or pick-up
• Supplier Status - shows the current state of item as indicated by supplier; statuses are the ff:
  • Pending - this is the initial state of items upon confirmation of purchase order
  • Mat-Prep - state when supplier is about to start processing the order by preparing the raw materials
  • On-going - state when supplier in production phase
  • Partial - state when some items were already completed
  • Ready - state when all items are available for pick-up or delivery
  • Complete - state when all items were transferred/turn-over-ed
• Remarks - note/memo for the item
• Action Date - date of latest change/update made
• Action Time - time of latest change/update made