This section is the Production/Purchase Request Profile. This form contains the fields for creating a Purchase request record for processing with purchasing department.

Overview: Purchase Request Profile states information about the job order. such as,

• PR number – system generated record number
• Date – date of registration as draft
• Project No. – reference project number of the job order
• Project Title – reference title of PIN
• Client – reference client of PIN
• PM – officer in charge of the project
• PO Status – status of job order;
• Remarks – additional notes or special instructions
• Department – department source of request

* Request Instruction Tab - shows pertinent info regarding the purchase request

• Date Needed – expected deadline of preparation; usually 3 days upon order
• Special Instruction - additional instruction regarding the purchase request

* Request Item Tab - shows list of item need to purchase &/or fabricate and supply as raw material

• Item Group - use for grouping of related items
• Item Code - use to reference item from master file
• Item Description - description of item you wash to purchase, fabricate or supply as raw material
• Item Color - color of item (final color if final item and original color as raw material supply)
• UOM - unit of measurement
• PR Past Qty - previous quantity of prior to latest revision
• PR Qty - current requested quantity
• PO Qty - quantity of approved purchase order/s???
• TO Qty - transfer JO quantity related to the purchase request that were requested for transfer
• TR Qty - transferred quantity that were successfully transfered
• Supplier Name - suggested supplier as requested by project manager
• Remarks - additional notes per line item

* Purchasing Order / Production Order Tab

1. shows list of Purchase orders related with the purchase request

* Transfer Job Order Tab

1. shows list of Transfer Job orders related with the purchase request

Important notes:

 Purchase request is a job order created by operations directed and for processing by Purchasing department. Request Item Tab shows the items for procurement, main items are the final product while sub items are items that should be supplied as raw material and considered in cost computation.
 Purchasing will communicate orders to suppliers and come up with purchase orders that are for approval by operations. Approved quotations should have corresponding transfer job orders with either purchasing or production type made by Purchasing and for processing by Warehouse. 
 Purchase request can be completed when total purchase request quantity matches total transferred quantity.