This section is the PO Record List. It contains the list of company received supplier invoices .

Overview: PO Record list allows registration of company received supplier invoices in reference to a Purchase Order. PO record act as a reference document or Transfer Report in TR2 column of PO module in the absence of Transfer JO.

Definition of Terms:

PO Record List - List of supplier invoices

PO Record - supplier invoice/s used as basis of goods receipt written in TR2 of PO

TR2- is a PO column where Purchasing or Warehouse can directly report quantity received of specific item on order without the use of transfer report - inbound

Supplier Invoice - a formal accounting document used to monetize or itemize product provided by supplier

User Involve:

Purchasing officer and Warehouse are responsible for documenting and ensuring that items ordered from supplier are received in good condition. Both are in charge of maintaining a transparent and accurate supplier ordering and payment system.

General Procedure/Instruction:

A. Instructions for Creating PO Record

A.1. Warehouse fill TR2 column of the reference Purchase Order

A.2. Warehouse add new Record under the PO number and fill in the details and save

A.3. Warehouse scan and upload copy of Supplier Invoice