This section is the Item Master File List. It contains the list of Item records.

Overview:

Item Master File allows registration of items for use within system modules. Registration follows standard item naming convention according to user's agreement. Each successful registration adds to the number of items in the list and provided a system generated code to distinguish one item from another.

Definition of Terms:

Item Master File/List - database of company items

Item - company materials held for sale/trade or consumed for possible revenue

Item Record - consists pertinent information about the registered item; found under Item Master File

System item Code - unique code produced by system for monitoring item

General Procedure/Instruction:

A. Registration of New Item

a.1. Identify and ensure the item/s to add in item master file

a.2. List the items in MS Excel Item Maintenance form and discuss with the group

a.3. Fill-up system Item Master File Profile and save record (you now have an active new item)

a.4. Finalize MS Excel Item Maintenance form and print

a.5. Have the printed Item Maintenance form approved by department head (deactivate/modify disapproved new items)

a.6. Disseminate copy of approved Item Maintenance form to concerned department

a.7. File copy of Item Maintenance form in Item Maintenance Folder

Notes:

For further instructions on how create a new item record please see Create New Record and fill up Item Master File Profile form.