This section is the Receivinig Report Profile. This form contains the fields for creating a Receiving Report for a reference Receiving job order.

Overview: Receiving Report Profile states information about the job order. such as,

• RR number – system generated receiving record number
• RR Date – date of registration as draft
• Doc No. – reference hard copy number (e.g. Shipment Number)
• JO Number – reference receiving job order
• Ref No. – reference inventory order
• Received by – officer in charge of receiving
• Checked by - officer in charge of checking received items
• Received Date - date of unloading and receipt of goods
• Status – status of receiving report;
  • Draft - a preliminary receiving report (report by receiver); upon saving a report
  • Received - a checked receiving report (report by checker); upon clicking received
    1. at this point warehouse and supply chain settle items that do not conform with the order
    2. update as of 7/10/14, warehouse can now add line items (for items received not in inventory order) at this status as instructed by Supply chain.
  • Partial - report status when order quantity and received quantity do not match; upon clicking “report”
  • Complete - report status when order quantity and received quantity are match; upon clicking “report”
• Remarks – additional notes
• Received by - client's representative who acknowledge the delivery
• Received date - date when goods received
• Item Group - item grouping as will show in printed DR
• System item code - code use for system referencing
• Item Description - reference description of source item base on item masterfile
• Item Color - reference color of source item base on item masterfile
• Warehouse - location where to store received items
• Item Class - item classification where to store received items
• UOM - unit of measurement
• Order Qty - quantity ordered and expected to be received from supplier shipment
• Received Qty - actual quantity received
• Line remarks - additional note about the line item

Important notes:

System does not allow reduction of quantity received upon receiving or when status of receiving report is “Received”.

Follow this link to see Receiving Report List general instruction page