This section is the Receiving Report List. It contains the list of Receiving Reports.

Overview:

Receiving Report list allows registration of receiving job reports for use within system modules. Registration of report requires Receiving Job Order with corresponding inventory order/s as reporting reference to match order quantity and received quantity. Where each Inventory order of a Receiving JO can only have one Receiving Report which progresses to completion base on reported quantities. Each report is provided with a system generated code to distinguish one from another.

Definition of Terms:

Receiving Report List - database of company Receiving Reports

Receiving Report Record/Profile - consists pertinent information about the received shipment; found under Job Order-Receiving Report

User Involve:

Warehouse/Material Managers are the main responsible for providing an accurate and timely receiving reports; Any concerns regarding the items should be coordinated with supply chain or operations.

General Procedure/Instruction:

A. Creating a Receiving Report

a.1. Upon unloading and checking of materials, Have the printed reference Receiving JO used in actual receiving at hand

a.2. Access web system Job Orders - Receiving menu and open the reference JO you need to report given the JO# written in print out

a.3. Encode the checked received quantity

a.4. Save report and click “RECEIVED” to emphasize that items were already in receiving area

a.5. Get instruction from Operations to post report (this will add received quantity to inventory balance)

a.6. click “Report” to add received quantity to inventory balance (If status: complete, report is done)

B. Completing a Partial Status Report

b.1.

Notes:

For instructions on how create a report for an existing receiving job order record please see Create New Record and fill up Receiving Report.