This section is the Receiving Profile. This form contains the fields for creating a Receiving record for job ordering.

Overview: Receiving Profile states information about the job order. such as,

• JO number – system generated record number (JO04 is a receiving type)
• Date – date of registration as draft
• Project No. – reference project number of the job order
• Project Title – reference title of PIN
• Client code – reference client of PIN or department PIN
• PM – officer in charge of JO
• Status – status of job order; see status names
• Remarks – additional notes or special instructions
• Receiving Options –general option either receive local, imported to warehouse or direct to client

note: imported to warehouse option can include direct to client items which will be shipped to company warehouse first

• Department – reference department

*Receiving Instructions Tab:

• Unloading Date – date when unloading is expected
• Unloading Location – site of unloading
• Unloading Time – expected time of unloading
• Receiving Document No. – number of reference documents; (e.g. shipment/ control nos./ DR num.)
• Special Instructions – additional receiving instructions

* Receiving Item – tab for listing inventory order as attachment

• add inventory order - button for attaching a reference confirmed inventory order

* Required fields to fill upon adding inventory order:

• Warehouse – assigned warehouse to where to items be stored
• Item Class – assigned class of items to be received as

Important notes:

Given a notification from importation or purchasing department regarding an incoming shipment, operations next step is to do a JO-receiving for the said inventory order/s. Where, JO-receiving can have multiple reference inventory order that will arrive on the same date and same warehouse. Use this job order to make request and notify warehouse of arriving materials, which will alert them to take necessary preparations.

Also take note that it is system control that each inventory item referred in JO Receiving is formatted according from the item positioning in the reference inventory order, this implies that if one item will require storing to different combination of warehouse and class, affected item should be in at least two separate line items or in separate Inventory order otherwise, items in report might incur variances resulting to inaccurate system inventory count. In case of mismatched item warehouse and class reporting, use inventory adjustment as last resort.

Follow this link to see Job Order Receiving List general instruction page