This section is the Job Order Receiving List. It contains the list of Job Order Receiving records.

Overview:

Job Order Receiving list allows registration of receiving job order for use within system modules. Registration requires a reference confirmed inventory order record for selection of item. Each successful registration adds to the number of receiving job order in the list and provided a system generated code to distinguish one job order from another.

Definition of Terms:

Job Order Receiving List - database of company receiving job orders

Job Order Receiving - a type of Job order

Job Order Receiving Record/Profile - consists pertinent information about the shipment (details of incoming shipment); found under Job Order-Receiving

User Involve:

Supply Chain is responsible for initiating a receiving job order to be processed and reported by warehouse team in accordance with the JO type and the given instruction. Both are in charge of maintaining a transparent and accurate receiving job order system.

Forms:

Receiving Job Order - used to be called detailed of incoming shipment (DIS); the common form to use by supply chain and warehouse for receiving ordered items from foreign supplier;

General Procedure/Instruction:

A. Creating a Receiving Job Order

a.1. receive copy of bill of lading from importation

a.2. identify the inventory order you need to JO

a.3. open blank Receiving JO and fill up the information needed in the header and detail

a.4. click save to make a “draft” job order

B. Sending a Receiving Job Order

b.1. select the Receiving JO you need to send and execute by warehouse team (send JO at least 3 days prior to date of unloading to provide warehouse time to prepare manpower and space requirement)

b.2. review and finalize the details

b.3. click “Post” to send

C. Executing a Receiving Job Order

c.1. select a job order you want to execute

c.2. review and understand the details

c.3. click “On-going” to acknowledge the details in JO and notify sender that you will now start serving, else request revision or ask questions from sender given the unclear/unacceptable details

c.4. print JO as it pops-up upon clicking on-going

c.5. attach Receiving JO together with other receiving documents

c.6. execute the job order

D. Reporting a Receiving Job Order

d.1. upon execution fill-up needed information on the printed Receiving JO

d.2. finalize printed Receiving JO report

d.3. using printed Receiving JO report, create a Receiving report using the reference Receiving JO in the system

d.4. click “Report” to notify sender of the work done; see Receiving Report: A. Creating a Receiving Report link:Receiving Report List

d.5. make report until JO status is “Complete”

E. Revision or Cancellation

e.1. identify the job order for revision/cancellation

e.2. check JO status

if JO status:

• -draft: any PM can revise/cancel (revise/cancel your own JO or as assigned by creator of JO)
• -new:any PM can revise/cancel (revise/cancel your own JO or as assigned by creator of JO)
• -on-going: inform warehouse regarding revision/cancellation of concerned JO. Warehouse returns item or suspends serving JO and click roll back to return Jo status to new then PM can cancel the new status document
• -reported complete/partial: this status cannot be revised or cancelled; please use inventory adjustment or related JO to offset errors made

e.3. click “Save” or “Cancel” following the given conditions

Notes:

All type Job orders have the same status naming convention but may differ in meaning.

Receiving Status are as follows:

• Draft - the list of items to be received is being finalized
• New - receiving job order details are final and sent to warehouse for execution
• On-going - job order was acknowledged by warehouse and listed items are being receive
• Partial - job order is reported by warehouse but some items do not match ordered quantity due to various receiving problems
• Complete - receiving report quantity matches or exceeds order quantity as reported by warehouse
• Cancelled - job order is cancelled by sender due to reasonable reasons

For information about Receiving Job order details please see about page of Receiving Profile (Receiving Job Order).