This section is the Job Order List. It contains the list of Job Order records.

Overview:

Job Order list allows registration of different type of job orders for use within system modules. Registration follows selection of PIN according to user's reference project. Each successful registration adds to the number of job orders in the job order list and under its reference project. Registered job order is provided with a system generated code to distinguish one job order from another.

Definition of Terms:

Job order List - database of company job orders

Job Order - an instruction given by operations to warehouse to conduct specific task

Job Order Record - consists pertinent information about the registered Job Order; found under Job Orders

Job Order Number - unique code produced by system for monitoring Job orders

User Involve:

Operations (Project Manager & Supply Chain) are responsible for initiating a job order to be processed and reported by warehouse team in accordance with the JO type and the given instruction. Both are in charge of maintaining a transparent and accurate job order system. In case Job order's reference client/PI have concerns such as DP,PO, or overdue accounts, accounting controls were set for further Accounting process/approval.

General Procedure/Instruction:

A. Creating a Job Order

a.1. select a current project you want to have a Job order

a.2. choose JO type that best fit the order you need to accomplish

   a.2.a. JO Preparation - choose this to prepare items in advance

   a.2.b. JO Delivery - choose this to prepare previously prepared items

   a.2.c. JO Preparation-Delivery - choose this to prepare items and deliver consecutively

   a.2.d. JO Delivery-Service - choose this to deliver and install previously prepared items consecutively 

   a.2.e. JO Preparation-Delivery-Service - choose this to prepare, deliver and install items consecutively

   a.2.f. JO Service - choose this to render services on site w/ or w/o previously delivered items

   a.2.g. JO Receiving - choose this to receive imported items on the given schedule

   a.2.h. JO Back-load - choose this to pull-out previously delivered items

   a.2.i. JO Transfer - choose this to move items between two authorize transfer locations

   a.2.j. JO Inventory Count - choose this to conduct physical count or cycle count

a.3. fill up the information needed in the header and detail (vary per JO type)

a.4. click save to make a “draft” job order

B. Sending a Job Order

b.1. select the JO you want to send and execute by warehouse team

b.2. review and finalize the details

b.3. click “Post” to send

C. Executing a Job Order

c.1. select a job order you want to execute

c.2. review and understand the details

c.3. click “On-going” to acknowledge the details in JO and notify sender that you will now start serving, else request revision or ask questions from sender given the unclear/unacceptable details

c.4. print JO as it pops-up upon clicking on-going

c.5. execute the job order

D. Reporting a Job Order

d.1. upon execution fill-up needed information on the printed JO

d.2. finalize printed JO report

d.3. using printed JO report, create a JO report using the reference JO in the system

d.4. click “Report” to notify sender of the work done

d.5. make report until JO status is “Complete”

E. Cancelling a Job Order

e.1. identify the job order for cancellation

e.2. check JO status

if JO status: -draft: any PM can cancel (cancel your own JO or as assigned by creator of JO) -new or on-going: warehouse manager is the only person with the rights to cancel as ordered by PM (through call,text or email)

1. previously only department manager has the right to cancel to act as arbiter between PM ans WM

-complete: completed JO can not be cancelled

e.3. click “Cancel” following the given conditions

Records Compilation

• Web system automatically compiles created Job order under each type of JO;
• Printed records should have properly labelled folders for record keeping

Notes:

All type Job orders have the same status naming convention but may differ in meaning.

Status names are as follows:

• Draft - job order record is created but not yet forwarded to warehouse for execution
• New - job order details are final and sent to warehouse for execution
• On-going - job order was acknowledged by warehouse and is being executed
• Partial - job order is reported by warehouse but cannot complete due to reasonable reasons
• Complete - job order objectives were met as reported by warehouse
• Cancelled - job order is cancelled by sender due to reasonable reasons

Accounting Control Features:

These features can be encountered on selected part of the system which prevents further processing of the transaction.

For information about specific Job order type please see about of corresponding job order.