Importation Profile
This section is the Importation Profile. This form contains the fields for creating an Importation record.
Overview:
Importation Profile states information about the order. such as,
Shipment No. – a manual numbering system provided and maintained by importation officer in supplier-year-sequence pattern
Date – date when importation record was created
Supplier – the foreign provider of ordered materials
Country of Origin – source country of the supplier
Port of Destination – destination port of shipment container in the country
Freight Transport – mode of shipping; by sea, land or air transport
Broker – name of brokerage firm that will process releasing of shipment
Forwarder – name of shipping line contracted for the shipment
File Link – a folder address where importation related files can be found
Status – selected shipment status; used for filtering shipment reports
Import Status – option for selection of shipment status
Remarks – importation notes and reminders
ATA – actual time of arrival; the date when the shipment container/s arrived on port of destination
ARD – actual release date; the date when the shipment container/s departed from customs premises
Shipment Value – total USD amount of inventory orders linked in inventory order tab
Est. D&T – estimated shipment duties and taxes; system calculated taxes per in inventory order base on settings set in importation tab of Inventory order
is paid? - yes or no; this is to note that actual customs duties were paid while Customs tab details is not yet uploaded
Total IO Amount – total PHP amount of inventory orders linked in inventory order tab; default forex was set in importation tab of Inventory order
Total IO Weight –kilogram sum of material’s weight indicated in inventory order; for estimation of container needed to book
Total IO Volume – cubic meter sum of material’s volume indicated in inventory order; for estimation of container needed to book
# of 20ft Container – counted number of 20ft containers added in container tab
# of 40ft Container – counted number of 40ft containers added in container tab
Inventory Order Tab – section for adding/linking shipment inventory order/s
Container Tab – section for adding and monitoring shipment containers and their delivery schedule
Job Order Tab – section for viewing posted JO Receiving/s of the shipment
Summary Tab – shows list of ordered materials for comparing different record quantities
Parts List Tab – section for relating project parts list quantities in summary tab
Brokers Tab – section where broker related details are shown base from uploaded excel template data
Customs Tab – section where customs related details are shown base from uploaded excel template data
Docs Tab – section where other related importation document details are shown base from uploaded excel template data
Logs Tab – a section for keeping a journal of shipment activities
Important notes:
Newly registered Importation record is a Pending status shipment at default - meaning it's orders are confirmed, for shipping and waiting to arrive on port of destination, it is important to keep shipment status up-to-date in relation with actual shipment status or progress.
Arrived Status shipments are shipments on destination port and is being processed for release.
Released Status shipments are shipments that were cleared from customs and expected to arrived at unloading location on the given schedule and delivery instruction
JO Receiving and Parts list are linked to this profile to cross check item details
Follow this link Importation List to see general instruction page
