Overview:

Mobile Transfer Job Order (MTJO) list allows registration of MTJO for use within system modules. Registration requires a written or verbal authorization from Purchasing in charge instructing the use of this report. Each successful registration adds to the number of MTJO in the list and provided a system generated code to distinguish one Report from another.

Definition of Terms: Mobile Transfer Job Order List - database of company DTRs

Mobile Transfer Job Order - a Transfer Report without Reference JO Transfer in the System, exercised by warehouse as instructed by Purchasing

Mobile Transfer Job Order Profile - consists pertinent information about the DTR; found under Inventory-Mobile Transfer Job Order

User Involve:

Purchasing is responsible for instructing (written or verbal) Warehouse to create and exercise the use of MTJO. Both are in charge of maintaining a controlled and accurateM obile Transfer Job OrderGJTM in the system.

Forms:

Direct Transfer Report - System form used by Warehouse to document delivery of Transferred items to or from supplier using PDR as proof (note: TD Production is considered as Supplier)

Provisional Delivery Receipt (PDR) - the accounting form used to list the actual items Transferred to and from the supplier

General Procedure/Instruction:

A. Creating, Serving and Report a Direct Transfer Report (DTR)

a.1. receive/get instruction from Purchasing to deliver items using DTR (Both must know that using DTR will not require Purchasing to create Transfer JO for that particular DTR in the system)

a.2. identify the reference PIN and Project/Purchase Request details of items to be delivered

a.3. identify the items need to be Transferred (request a written copy from Purchasing if possible to avoid error)

a.4. prepare to deliver (outbound) or receive to store (inbound) items (label and check quality and correctness)

a.5. open blank DTR and fill up the information needed on the header

a.6. set DTR to “In-Transit” to Print PDR

a.7. Print PDR and dispatch delivery truck (deliver or pick-up items for transfer)

a.8. Monitor and collect Signed Printed PDR and other supplier documents

a.9. Check completeness,returned/excess items and modification if any

a.10. Update DTR in the system by filling up required fields and post status as “Transferred”

a.11. Print Materials Transfer Report (MTR) and attach together with accounting's copy of Signed PDR plus other supplier documents ( put note that this MTR is a DTR. You may also attach here a printed copy of Purchasing instruction and item list authorizing use of Direct Transfer)

B. Revision or Cancellation

B.1. identify the DTR for revision/cancellation

B.2. check DTR status

if DTR status:

• -draft: any WH in charge can revise/cancel DTR or as instructed by Purchasing
• -In-Transit: Try hand written correction and report correctly. otherwise, cancel or set to Transferred and follow status instruction
• -Transferred: if error found in this stage: first, make sure that Printed PDR and MTR is not yet submitted to accounting. Then, cancel DTR and create new with correct details (Reprinting of PDR may not be necessary, if reprinting is needed cancel existing and print new and have it signed by Supplier)

note: Cancelled PDR should also be submitted to Accounting

e.3. click “Save” or “Cancel” following the given conditions

Notes:

For information about Direct Transfer Profile please see DTR profile