Overview:

Mobile Delivery JO (MDJO) list allows registration of Mobile Delivery JO for use within system modules. Registration requires a written or verbal authorization from PM in charge instructing the use of this report. Each successful registration adds to the number of MDJO in the list and provided a system generated code to distinguish one Report from another.

Definition of Terms: Mobile Delivery JO List - database of company MDJO

Mobile Delivery JO - a Delivery Report without Reference JO in the System, exercised by warehouse as instructed by PM

Mobile Delivery JO Profile - consists pertinent information about the Mobile Delivery JO; found under Inventory-Mobile Delivery JO

User Involve:

Project Manager is responsible for instructing (written or verbal) Warehouse to create and exercise the use of Mobile Delivery JO. Both are in charge of maintaining a controlled and accurate Mobile Delivery JO in the system.

Forms:

Mobile Delivery JO - System form used by Warehouse to document delivery of prepared items

Delivery Receipt - the accounting form used to list the actual items delivered to and received by the client

General Procedure/Instruction:

A. Creating, Serving and Report a Mobile Delivery JO (MDJO)

a.1. receive instruction from PM to deliver items using MDJO (Both must know that using Mobile Delivery JO will not require PM to create JO in the system)

a.2. identify the reference PIN or Project details of items to be delivered

a.3. identify the items need to be delivered (request a written copy from PM if possible to avoid error or refer to existing JO preparation)

a.4. prepare items (check quality and correctness)

a.5. load items to delivery Truck

a.6. open blank MDJO and fill up the information needed on the header

a.7. set MDJO to “In-Transit” to Print DR

a.8. Print DR and dispatch delivery truck

a.9. Monitor and collect Client Signed Printed DR

a.10. Check completeness,returned items and modification if any

a.11. Update MDJO in the system by filling up required fields and post status as “Delivered”

a. . Print MIR and attach together with accounting's copy of Client Signed Printed DR ( put note that this MIR is a MDJO. You may also attach here a printed copy of PM instruction and item list authorizing use of MDJO)

B. Revision or Cancellation

B.1. identify the MDJO for revision/cancellation

B.2. check MDJO status

if MDJO status:

• -draft: any WH can revise/cancel MDJO or as instructed by PM
• -In-Transit: Try hand written correction and report correctly. otherwise, cancel or set to delivered and follow instruction
• -Delivered: if error found in this stage: first, make sure that Printed DR and MIR is not yet submitted to accounting. Then, cancel MDJO and create new with correct details (Reprinting of DR may not be necessary, if reprinting is needed cancel existing and print new and have revised DR signed by client)

note: Cancelled DR should also be submitted to Accounting

e.3. click “Save” or “Cancel” following the given conditions

Notes:

For information about Mobile Delivery JO please see MDJO profile