This section is the Invoice Profile. This form contains the fields for creating a system Invoice.

Overview: Invoice Profile states information about the system Invoice. such as,

Header Fields

•	System Invoice Number – system generated number assigned to saved invoice

• Invoice date – issuance date of found on printed invoice • Invoice Type – kind of invoice used o DPBS – down payment billing statement; usually used for billing partial payments o DPSI –down payment sales invoice; usually used for billing partial payments o BS – billing statement o SI – sales invoice • Project no. – reference project of invoice • PI no. – reference pro-forma invoice of invoice • Project Location – reference project location of invoice being recorded • Client Code – system code used in PI as reference for billing of invoice • PI desc. – saved PI description as created by PM • Invoice Doc number – invoice number of manual document/invoice • Department – group in charge of the project and its billing • PM – manager in charge of the project and its billing • Invoice Status – progress made to invoice o Invoiced – o Cancelled– • Invoice Remarks – additional note indicated on invoice • Payment Term – payment schedule indicated on invoice • Currency – expected payment currency • Invoice Amount – value of invoice billed o VAT Inc – Value Added Tax Included to Invoice amount option o VAT Ex – Value Added Tax Excluded from Invoice amount option • Down Payment – for SI and BS, used for indicating sum of partial payments collected • Amount Due – for SI and BS, Invoice Amount less Down Payment; states the invoice balance expected for collection • Client PO no. – reference Purchase Order number provided by client • QB System No. – quick books’ invoice reference number • DR Doc. No. – reference client signed delivery receipt number as proof of delivery of goods • Billing Company – name of company on invoice • Billing Tin No – registered Tax identification number of the client • Billing Address – location of client company • Due Date – target date to fully paid amount on invoice without incurring penalties • Last Delivery Date – date of DR with the latest delivery date • Invoice Received Date – date when client receives the invoice • Billing Month – recording month as reflected in Accounting records • Collection No. – system generated collection number • Collection Date – date when payment was received • Collection Type – kind of collection document used o CR– Collection Receipt; o OR– Official Receipt; • Client Code – client responsible for payment • Collection Status – indicates PAID when saved • Collection Remarks – additional note indicated on invoice • Collection Document No. – reference number as indicated in OR or CR • Total Amount – payment amount before taxes to be allocated on various invoices Note: Total Amount=Collection amount + Withholding Tax and Other Charges • Payment Mode – form of payment as cash, dated check or post dated check • Bank Name/Branch – bank used for check payment • Check no. - number indicated on the check received • Check date – date indicated on the check received • TD Account – company account where payment is credited • Deposit Date – expected date when payment will be credited to account • Collection Amount – OR/CR amount receive as cash, as indicated on cash deposit slip or on check • Withholding Tax – tax deducted on collection, if applicable • Other Charges – miscellaneous deductions on collection, if applicable

Follow this link to see Invoice List general instruction page