This section is the Collection Profile. This form contains the fields for creating a system Collection.

Overview: Collection Profile states information about the system Collection. such as,

Collection/Collection Tab

• Collection No. – system generated collection number
• Collection Date – date when payment was received
• Collection Type – kind of collection document used
• CR– Collection Receipt;
• OR– Official Receipt;
• Chain/Client Code – client responsible for payment
• Collection Status – indicates PAID when saved
• Collection Remarks – additional note indicated on invoice
• Collection Document No. – reference number as indicated in OR or CR
• Total Amount – payment amount before taxes to be allocated on various invoices

Note: Total Amount=Collection amount + Withholding Tax and Other Charges

• Payment Mode – form of payment as cash, dated check or post dated check
• Bank Name/Branch – bank used for check payment
• Check no. - number indicated on the check received
• Check date – date indicated on the check received
• TD Account – company account where payment is credited
• Deposit Date – expected date when payment will be credited to account
• Collection Amount – OR/CR amount receive as cash, as indicated on cash deposit slip or on check
• Withholding Tax – tax deducted on collection, if applicable
• Other Charges – miscellaneous deductions on collection, if applicable

Invoice Tab

• System Invoice Number – system generated number assigned to saved invoice
• Invoice date – issuance date of found on printed invoice
• Invoice Type – kind of invoice used
• DPBS – down payment billing statement; usually used for billing partial payments
• DPSI –down payment sales invoice; usually used for billing partial payments
• BS – billing statement
• SI – sales invoice
• Invoice Status – progress made to invoice
• Invoiced
• Cancelled
• Memo Amount - deductible amount on invoice
• Rem Balance - amount for collection
• Col Amount - amount collected pertaining to the invoice
• Billing Month - recording month of the invoice

Follow this link to see Collection Profile general instruction page