This section is the Production Order Profile. This form contains the fields for creating a supplier specific Production Order record to be created and processed by purchasing department.
Overview: Production Order Profile states information about the record. such as,
PO number – system generated record number
Date – date of registration as draft
PR No. - reference purchase request number
Project No. – reference project number of the purchase order
Project Title – reference title of PIN
Employee – user who created purchase order
Supplier – supplier in charge for delivery of listed items
PO Status – status of purchase order;
Draft - save file as draft
New - request for quotation is printed and sent to supplier and waiting for approvals
Ordered - approved purchase order by operations and supplier
For Revision - affected Purchase order when part of its items were adjusted from PR requested quantity
Cancelled - these are the disapproved production orders
Control No - reference number for counting number of approved purchases per supplier for a set period
Order Date - date when production order was approved
ETA - expected time of availability of ordered materials
QB PO number - reference quick books purchase order number
PO price - total price of approved purchase order
Remarks – additional notes or special instructions
Message - provides editable template for requesting for quotation from assigned supplier
* Detail Tab - shows list of item for production
* Job Order Tab - shows list of production transfer job order related to the approved production order
Important notes:
Production order is a record created by Purchasing for every potential purchase order or request for quotation to possible suppliers as initial step in processing Purchase request of operations. Production order can have many records with same items to different suppliers, this is for monitoring of sent requests, and to update which of them are approved or cancelled.
The difference between Purchasing order and Production order is the nature of material transfer. In production order there is a requirement to supply at least one raw material to supplier to produce the final product (item to supply is shown as sub item of the final product).