Item Master File Profile

This section is the Item Master File Profile. This form contains the fields for creating an item record.

Overview: Item Master File Profile states information about the item. such as,

• System Item Code – unique code produced by system for monitoring item; an eleven digit code base on department/supplier/color/category/counter
• Item Code – existing code used; uses system item code when not available
• Department – department in charge of the item
• Supplier – item source or manufacturer (use “various” if sourced from different suppliers); see Supplier Master File List for list of available suppliers
• Description – combination of item material, name, dimension, specifics, and finish
  • Item Material – composition of of item (e.g. metal, wood, plastic, acrylic, rubber, etc,.)
  • Item Name – general description
  • Item Other Specs – distinct specification (e.g no. of slots, type of slots, no. of stiffeners, etc.,)
  • Item Finish – final coatings/texture on top of base color (e.g. matte, gloss, rustic, satin, etc.,)
• Color – item majority or body color
• UOM – unit of measurement
• Type – sub-grouping for ABC analysis or other purposes
• Category – sub-grouping of items according to parts use (e.g. shelves, panels, accessories, foots, etc.,)
• Status – active or inactive; active are items available for selection in other modules
• Remarks – additional notes
• Image – picture of item
• Volume – item volume in cubic meters
• Weigh – item weight in kilograms
• Order Code – supplier item code for re-ordering

Additional Tabs:

• JO History – shows item transaction as used from related job orders;
• Inventory – shows item minimum inventory or justified reorder quantity

Maintaining Item Master File Profile:

Web system item master file record should be kept up to date with manual item records.

Important Notes:

Refrain from changing fields affecting system item code when updating item information.

Follow this link to see Item Master File List general instruction page.