This section is the Job Order Service List. It contains the list of Job Order Service records.
Overview:
Job Order Service list allows registration of service job order for use within system modules. Registration requires a reference project. Each successful registration adds to the number of service job order in the list and provided a system generated code to distinguish one job order from another.
Definition of Terms:
Service List - database of company service job orders
Service - any productive activity that take part in completing a project
Job Order Service - a type of Job order
Job Order Service Record/Profile - consists pertinent information about the service; found under Job Order-Service
User Involve: Project Manager is responsible for initiating a Service job order to be processed and reported by Warehouse Team in accordance with the JO type and the given instruction. Both are in charge of maintaining a transparent and accurate Service job order system.
Forms:
Service Job Order - the common form to use by PM and warehouse for requesting and reporting delivery of prepared item of specific project;
Service Report Form (SRF) - is the form use to validate man hours and work done rendered by installers
General Procedure/Instruction:
A. Creating a Service Job Order
a.1. receive permission from client to conduct a service
a.2. identify and open the reference project
a.3. under job order tab open blank Service JO and fill up the information needed in the header
a.4. add more information under service detail and manpower requirement tab
a.5. click save to make a “draft” job order
B. Sending a Delivery Job Order
b.1. select the Service JO you need to send and execute by warehouse team
b.2. review and finalize the details
b.3. click “Post” to send
C. Executing a Service Job Order
c.1. select a job order you want to execute
c.2. review and understand the details
c.3. click “On-going” to acknowledge the details in JO and notify sender that you will now start serving, else request revision or ask questions from sender given the unclear/unacceptable details
c.4. print JO as it pops-up upon clicking on-going
c.5. attach printed delivery JO with other needed document like permits,site map,lay-out etc.,
c.6. execute the job order
D. Reporting a Service Job Order
d.1. upon execution fill-up needed information on the printed Service JO
d.2. finalize printed Service JO report along with the signed SRFs
d.3. using printed Service JO report, create a Service report using the reference Service JO in the system
d.4. click “Report” to notify sender of the work done
d.5. make report until JO status is “Complete”
d.6. compile and forward copy of pictures taken (as required)
E. Revision or Cancellation
e.1. identify the job order for revision/cancellation
e.2. check JO status
if JO status:
e.3. click “Save” or “Cancel” following the given conditions
Notes:
All type Job orders have the same status naming convention but may differ in meaning.
Preparation Status are as follows:
Notes:
For information about service job order profile please see Service Profile (Service Job Order Form).