Job Order Backload List

This section is the Job Order Backload List. It contains the list of Job Order Backload records.

Overview:

Job Order Backload list allows registration of back load job orders for use within system modules. Registration requires at least one delivered material for reference of back load-able item. Each successful registration adds to the number of backload job order in the list and provided a system generated code to distinguish one job order from another.

Definition of Terms:

Back-load - an authorized act of getting or pulling-out delivered items from client back to company

Job Order Backload List - database of company backload/pull-out job orders

Job Order Backload - a type of Job order

Job Order Backload Record/Profile - consists pertinent information about the Backload; found under Job Order-Backload

User Involve:

Project Manager and Supply Chain are responsible for initiating a Back-load job order to be processed and reported by Warehouse Team in accordance with the JO type and the given instruction. Both are in charge of maintaining a transparent and accurate Back-load job order system.

Forms:

Back-load Job Order - the common form to use by PM, supply chain and warehouse for requesting and reporting back-load of specific project

General Procedure/Instruction:

A. Creating a Back-load Job Order

a.1. receive back-load request from client

a.2. identify the project and confirm item related to client's request

a.3. open blank Back-load JO and fill up the information needed in the header and instruction tab

a.4. fill up the detail section by clicking add new row (+) sign button at the bottom tool selection

a.5. select by checking items from the selection of delivered items (DR Item Selection) shown and click “ok”

a.6. complete the details by finalizing editable columns (qty/system item code/item code/item description/item color/warehouse/item class/uom/line remarks)

a.7. click save to make a “draft” job order

B. Sending a Back-load Job Order

b.1. select the Back-load JO you need to send and execute by warehouse team

b.2. review and finalize the details

b.3. click “Post” to send

C. Executing a Back-load Job Order

c.1. select a job order you want to execute

c.2. review and understand the details

c.3. click “On-going” to acknowledge the details in JO and notify sender that you will now start serving, else request revision or ask questions from sender given the unclear/unacceptable details

c.4. print JO as it pops-up upon clicking on-going

c.5. execute the job order

D. Reporting a Back-load Job Order

d.1. upon execution fill-up needed information on the printed Back-load JO

d.2. finalize printed Back-load JO report

d.3. using printed Back-load JO report, create a system Back-load report using the reference Back-load JO in the system

d.4. click “Report” to notify sender of the work done

d.5. make report until JO status is “Complete”

d.6. for FOR TRANSFER type of backload: do add Transfer Report (mobile transfer report) under Backload transfer Tab to document and print PDR

E. Revision or Cancellation

e.1. identify the job order for revision/cancellation

e.2. check JO status

if JO status:

• -draft: any PM can revise/cancel (revise/cancel your own JO or as assigned by creator of JO)
• -new:any PM can revise/cancel (revise/cancel your own JO or as assigned by creator of JO)
• -on-going: inform warehouse regarding revision/cancellation of concerned JO. Warehouse returns item or suspends serving JO and click roll back to return Jo status to new then PM can cancel the new status document
• -reported complete/partial: this status cannot be revised or cancelled; please use inventory adjustment or related JO to offset errors made

e.3. click “Save” or “Cancel” following the given conditions

Notes:

All type Job orders have the same status naming convention but may differ in meaning.

Preparation Status are as follows:

• Draft - the list of items to be back-loaded is being finalized
• New - back-load job order details are final and sent to warehouse for execution
• On-going - job order was acknowledged by warehouse and listed items are being backloaded
• Partial - job order is reported by warehouse but some items do not match the requested back-load quantity that is scheduled for next pick-up
• Complete - back-load report quantity matches, lower or exceeds back-load request quantity as reported by warehouse; complete does not strictly follow back-load request quantity, it can be lower or higher as long as client with coordination with PM instructs back-load is done.
• Cancelled - job order is cancelled by sender due to reasonable reasons

For information about Back-load Job order details please see about page of Back-load job order profile. Backload Profile.