This section is the Collection Profile. This form contains the fields for creating a system Collection.
Overview:
Collection Profile states information about the system Collection. such as,
Collection/Collection Tab
Collection No. – system generated collection number
Collection Date – date when payment was received
Collection Type – kind of collection document used
CR– Collection Receipt;
OR– Official Receipt;
Chain/Client Code – client responsible for payment
Collection Status – indicates PAID when saved
Collection Remarks – additional note indicated on invoice
Collection Document No. – reference number as indicated in OR or CR
Total Amount – payment amount before taxes to be allocated on various invoices
Note: Total Amount=Collection amount + Withholding Tax and Other Charges
Payment Mode – form of payment as cash, dated check or post dated check
Bank Name/Branch – bank used for check payment
Check no. - number indicated on the check received
Check date – date indicated on the check received
TD Account – company account where payment is credited
Deposit Date – expected date when payment will be credited to account
Collection Amount – OR/CR amount receive as cash, as indicated on cash deposit slip or on check
Withholding Tax – tax deducted on collection, if applicable
Other Charges – miscellaneous deductions on collection, if applicable
Invoice Tab
System Invoice Number – system generated number assigned to saved invoice
Invoice date – issuance date of found on printed invoice
Invoice Type – kind of invoice used
DPBS – down payment billing statement; usually used for billing partial payments
DPSI –down payment sales invoice; usually used for billing partial payments
BS – billing statement
SI – sales invoice
Invoice Status – progress made to invoice
Invoiced
Cancelled
Memo Amount - deductible amount on invoice
Rem Balance - amount for collection
Col Amount - amount collected pertaining to the invoice
Billing Month - recording month of the invoice
Follow this link to see Collection Profile general instruction page