module:purchaseorder:productionorder:list
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module:purchaseorder:productionorder:list [2019/11/12 18:41] target |
module:purchaseorder:productionorder:list [2019/11/12 19:16] (current) target |
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| Purchasing Order list allows registration of Purchasing orders (or Request for Quotation) for use within system modules. Purchasing orders are for processing by Purchasing from requesting of quotation until approved or ordered. Each successful registration adds to the number of purchase order for approval in the list and each provided with a system generated code to distinguish one record from another. | Purchasing Order list allows registration of Purchasing orders (or Request for Quotation) for use within system modules. Purchasing orders are for processing by Purchasing from requesting of quotation until approved or ordered. Each successful registration adds to the number of purchase order for approval in the list and each provided with a system generated code to distinguish one record from another. | ||
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| + | Given the nature of Purchase Request additional features are implemented for Purchase Order to cover Rush orders thus introducing Buy Order instead of Purchase Order | ||
| **Definition of Terms:** | **Definition of Terms:** | ||
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| Purchasing Order Record/ | Purchasing Order Record/ | ||
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| + | Rush Orders - these are priority order which are needed within the day or two where items would be bought by a runner over the counter usually on cash payment basis through cash advance or use of revolving fund. | ||
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| + | Buy order - this is a system generated purchase order in different format use as a formal buying instruction with CA and Expense report section | ||
| **User Involve:** | **User Involve:** | ||
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| b.5. click " | b.5. click " | ||
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| + | Note: See instruction E. For using Buy order (rush orders) instead of Purchase Order | ||
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| **C. Confirming a Purchase Order** | **C. Confirming a Purchase Order** | ||
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| * Draft - the list of items for Production order is being finalized | * Draft - the list of items for Production order is being finalized | ||
| * New - Production order details are final and sent to supplier for review and pricing | * New - Production order details are final and sent to supplier for review and pricing | ||
| + | * New-Rush - this is an expanded status to note priority orders with use of buy order in replace of PO | ||
| * Ordered - Production order was approved by project manager and acknowledge by supplier | * Ordered - Production order was approved by project manager and acknowledge by supplier | ||
| + | * Ordered-Purchased - this is an expanded status after rush orders are served/ | ||
| * Cancelled - Production order is rejected by project manager or supplier due to reasonable reasons | * Cancelled - Production order is rejected by project manager or supplier due to reasonable reasons | ||
| * For Revision - an Ordered PO affected by changes in PR requested item | * For Revision - an Ordered PO affected by changes in PR requested item | ||
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| + | **E. Creating and Posting Buy Order** | ||
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| + | e.1. when posting as New; do not opt to process quotation option; this turns status to NEW-RUSH | ||
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| + | e.2. select fill up Buy Order Option | ||
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| + | e.3. fill up Buy Order | ||
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| + | e.4.a Save and instruct use of Buy Order (note: Use TR2 and Record feature to report bought items) | ||
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| + | e.5.b After buying, update order status to " | ||
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| For information about Production Order details please see about page under [[module: | For information about Production Order details please see about page under [[module: | ||
module/purchaseorder/productionorder/list.1573555262.txt.gz ยท Last modified: 2019/11/12 18:41 by target
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