module:project:proformainvoice:profile
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module:project:proformainvoice:profile [2014/01/23 17:26] tdci created |
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| ====== Pro-forma Invoice Profile ====== | ====== Pro-forma Invoice Profile ====== | ||
| + | This section is the Pro-forma Invoice Profile. This form contains the fields for creating a pro-forma invoice. | ||
| + | **Overview: | ||
| + | Pro-forma Invoice Profile states information about the pro-forma invoice. such as, | ||
| + | |||
| + | **Header Fields** | ||
| + | * PI number – system generated pro-forma invoice number; format: PI-PIN#-## (record type-reference PIN number-two digit PIN's PI counter) | ||
| + | * Date – record date of PI | ||
| + | * PI Desc – name in standard format to easily match reference record; can be PO number, quotation number, or quotation reference file name | ||
| + | * Project no. – reference project of invoice | ||
| + | * Client Code – default client of selected PIN | ||
| + | * Project Location – default location of selected PIN | ||
| + | * Project Manager – default officer in charge of selected PIN | ||
| + | * PI Status – current state of PI | ||
| + | * Remarks – additional comments | ||
| + | * Payment Term – lead time before payment | ||
| + | * Currency – unit of PI value | ||
| + | * Total Amount – value for payment charge to client | ||
| + | * Expected Completion Date - expected invoicing start date | ||
| + | * Department – default division of selected PIN | ||
| + | **Tabs** | ||
| + | * Details – list of item sold to client that will be shown in sales invoice | ||
| + | * item description - any name pertaining to item/s sold to client | ||
| + | * quantity - volume of item in item description | ||
| + | * unit price - amount per quantity of item in item description | ||
| + | * line total - value of line item in item description ( qty*unit price) | ||
| + | * line remarks - note for item in item description | ||
| + | |||
| + | * Sales Breakdown – value according sales type or product line | ||
| + | * sales type - selection of choosing product line sold | ||
| + | * amount - total amount of items for the selected product line | ||
| + | * total - equals PI amount or Project Value | ||
| + | |||
| + | * Sales Invoice – billing record of invoice already issued | ||
| + | * SI no. - sales invoice number used for the invoiced Pro-forma Invoice | ||
| + | * SI date - date indicated in the SI | ||
| + | * SI Amount - amount to be paid by client as indicated in SI | ||
| + | * percent % - percentage of SI from Total Project value | ||
| + | * last delivery - last delivery date made; set as the reference date for calculating terms and due date | ||
| + | * line remarks - note for the particular SI | ||
| + | |||
| + | * Collection – receipt record of issued sales invoice | ||
| + | * OR number - official receipt number issued for the particular SI | ||
| + | * OR date - date indicated in OR | ||
| + | * SI no - reference SI number of the OR | ||
| + | * OR Amount - amount received from client (less withholding tax) | ||
| + | * Withholding tax - amount deducted for tax purposes | ||
| + | * payment mode - means used for payment - cash, check, bank deposit, etc., | ||
| + | * bank name - bank used for payment | ||
| + | * check date - date indicated for check payment | ||
| + | |||
| + | * Memo – sales invoice adjustment record | ||
| + | * Memo number - system generated memo number issued for the particular SI | ||
| + | * Memo type - debit or credit memo | ||
| + | * Doc NO -memo number issued for the particular SI | ||
| + | * Currency - currency of memo amount | ||
| + | * memo amount - amount to be adjusted from selected invoice/s | ||
| + | * status - status of memo | ||
| + | |||
| + | * Billing info - Billing info used for the PI | ||
| + | |||
| + | * DR - shows linked DR under the PI# | ||
| + | |||
| + | * PO - Shows linked client PO as registered by Accounting for PO control and PI Approval | ||
| + | * PO Number - system generated PO number | ||
| + | * PO Amount - amount indicated on client PO | ||
| + | * Client PO num - reference number indicated on client PO | ||
| + | * PO Received Date - date when client PO was received | ||
| + | * Remarks - Po remarks | ||
| + | * Status - active or inactive | ||
| + | |||
| + | * PL - Shows linked Parts list | ||
| + | |||
| + | Important requirement includes encoding of PI details, Sales breakdown, Sales Invoice, and Collection records that tallies with total amount stated in PI. Newly registered PI record is an On-hold PI. | ||
| + | |||
| + | Pro-forma Invoice registration begins when an approved client quotation or formal purchase order signed by client is available indicates creation of PI by filling up a pro-forma invoice profile form with reference a PIN in “current” state. This requires a PIN to be in current state to register. | ||
| + | |||
| + | Follow this link to see [[module: | ||
module/project/proformainvoice/profile.1390469189.txt.gz · Last modified: 2014/01/23 17:26 by tdci
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