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--- module:masterfile:item:profile [2014/03/14 17:55]
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+++ module:masterfile:item:profile [2015/05/29 17:16] (current)
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 This section is the Item Master File Profile. This form contains the fields for creating an item record.
-Overview:
+**Overview:**
 Item Master File Profile states information about the item. such as,
-System Item Code – system generated code
+  * System Item Code – unique code produced by system for monitoring item; an eleven digit code base on department/supplier/color/category/counter
+  * Item Code – existing code used; uses system item code when not available
+  * Department – department in charge of the item
+  * Supplier – item source or manufacturer (use "various" if sourced from different suppliers); see [[module:masterfile:supplier:list|Supplier Master File List]] for list of available suppliers
+  * Description – combination of item material, name, dimension, specifics, and finish
+     * Item Material – composition of of item (e.g. metal, wood, plastic, acrylic, rubber, etc,.)
+     * Item Name – general description
+     * Item Other Specs – distinct specification (e.g no. of slots, type of slots, no. of stiffeners, etc.,)
+     * Item Finish – final coatings/texture on top of base color (e.g. matte, gloss, rustic, satin, etc.,)
+  * Color – item majority or body color
+  * UOM – unit of measurement
+  * Type – sub-grouping for ABC analysis or other purposes
+  * Category – sub-grouping of items according to parts use (e.g. shelves, panels, accessories, foots, etc.,)
+  * Status – active or inactive; active are items available for selection in other modules
+  * Remarks – additional notes
+  * Image – picture of item
+  * Volume – item volume in cubic meters
+  * Weigh – item weight in kilograms
+  * Order Code – supplier item code for re-ordering
-Item Code – existing code; uses system item code when not available
+**Additional Tabs:
+**
+  * JO History – shows item transaction as used from related job orders;
+  * Inventory – shows item minimum inventory or justified reorder quantity
-Department – department in charge
+**Maintaining Item Master File Profile:**
-Supplier – item source or manufacturer
+Web system item master file record should be kept up to date with manual item records.
-Description – combination of  item material, name, dimension, specifics, and finish
+**Important Notes:**
-Color – item majority color
+Refrain from changing fields affecting system item code when updating item information.
-UOM – unit of measurement
-Type – sub-grouping for ABC analysis
-Category – sub-grouping of items
-Status – active of inactive
-Remarks – additional notes
-Image – picture of item
-Volume – item volume in cbm
-Weigh – item weight in kilos
-Order Code – supplier item code for reodering
-Item Minimum Inventory – justified reorder point limit
+Follow this link to see [[module:masterfile:item:list|Item Master File List]] general instruction page.

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