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--- module:joborder:receivingreport:list [2014/02/05 15:35]
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+++ module:joborder:receivingreport:list [2015/06/23 16:01] (current)
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 ====== Receiving Report List ======
-This section is the Receiving Report List. It contains the list of Receiving Report records. \\
-See [[operation:list|Standard List Operation]].
+This section is the Receiving Report List. It contains the list of Receiving Reports.
+**Overview:**
+Receiving Report list allows registration of receiving job reports for use within system modules. Registration of report requires Receiving Job Order with corresponding inventory order/s as reporting reference to match order quantity and received quantity. Where each Inventory order of a Receiving JO can only have one  Receiving Report which progresses to completion base on reported quantities. Each report is provided with a system generated code to distinguish one from another.
+**Definition of Terms:**
+Receiving Report List - database of company Receiving Reports
+Receiving Report Record/Profile - consists pertinent information about the received shipment; found under Job Order-Receiving Report
+Item for Completion - these are items shipped by supplier to complete the missing items from previous shipment
+**User Involve:**
+Warehouse/Material Managers are the main responsible for providing an accurate and timely receiving reports; Any concerns regarding the items should be coordinated with supply chain or operations.
+**General Procedure/Instruction:**
+**A. Creating a Receiving Report**
+a.1. Upon unloading and checking of materials, Have the printed reference Receiving JO used in actual receiving at hand
+a.2. Access web system Job Orders - Receiving menu and open the reference JO you need to report given the JO# written in print out
+a.3. Encode the checked received quantity
+a.4. Save report and click "RECEIVED" to emphasize that items were already in receiving area
+a.5. Get instruction from Supply chain or Operations to post report (this will add received quantity to inventory balance); if for revision, revise as instructed or see **C. Reporting Variances of Item not in JO**
+a.6. click "Report" to add received quantity to inventory balance (If status: complete, report is done)
+**B. Completing a Partial Status Report**
+b.1. Have instruction or JO remarks from supply chain or operations that items for completion are included in the incoming shipment
+b.2. received the shipment and confirm the receipt of items for completion
+b.3. given the reference JO# of partial receiving report, encode the confirmed items in this report until status "complete" is achieve.
+**C. Reporting Variances of Item not in JO**
+**Option A: Segregation of Item not in JO for scheduled checking**
+c.A.1. discuss with supply chain or operations the items with variance
+C.A.2. get/receive instruction from supply chain or operations to implement Option A and click "Report"(a.6)
+c.A.3. segregate items received that are not in the job order and place it in designated area
+c.A.4. label the items properly (label: Shipment#, generic name & received quantity)
+c.A.5. maintain item and follow up inventory adjustment order until segregated items were all accounted (empty)
+**Option B: Authorizing Warehouse to Add items not in JO **
+c.B.1. discuss with supply chain or operations the items with variance
+C.B.2. get/receive instruction from supply chain or operations to implement Option B.
+c.B.3. add the items accordingly (new items should be registered by supply chain first)
+c.B.4. have it rechecked by supply chain
+c.B.5. get/receive instruction from supply chain that it is final
+c.B.6.  click "Report" to add received quantity to inventory balance (If status: complete, report is done)
+**Notes:**
+Reported Receiving Reports are input document for accounting which can be imported from the system for further processing.
+For instructions on how create a report for an existing receiving job order record please see [[operation:list#Create New Record|Create New Record]] and fill up [[module:joborder:receivingreport:profile|Receiving Report]].

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