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--- module:inventory:inventoryadjustment:list [2014/04/08 18:20]
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+++ module:inventory:inventoryadjustment:list [2019/04/02 16:46] (current)
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 This section is the Inventory Adjustment List. It contains the list of Inventory Adjustment records. \\
-Overview: Inventory adjustment list allows registration of set of items and their adjusted quantity to take effect in inventory on hand module upon completing procedure. Each successful registration adds to the number of inventory order in the list and provided a system generated code to distinguish one project from another.
+**Overview:**
+Inventory adjustment list allows registration of set of items and their adjustment quantity to take effect in inventory on hand module upon completing procedure. Each successful registration adds to the number of inventory order in the list and provided a system generated code to distinguish one project from another.
-Definition of Terms:
+**Definition of Terms:**
 Inventory Adjustment List - database of company inventory adjustments made
-Inventory Adjustment - a reconciled act of alteration to make current inventory balance accurate with actual item count by bypassing inventory affecting job order system
+Inventory Adjustment - a act of alteration to reconcile and make current inventory balance accurate with actual item count by bypassing or supplementing inventory affecting job order system
 Inventory Adjustment Record - consists pertinent information about the inventory adjustment; found under Inventory Menu
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 Inventory Adjustment Number (IA no.) - unique code produced by system for monitoring Inventory Adjustments
-Notes:
+**User Involve:**
-For instructions on how create a new inventory adjustment record please see [[operation:list#Create New Record|Create New Record]] and fill up [[module:inventory:inventoryadjustment:profile|Inventory Adjustment Profile]] form.
+Supply Chain Managers (SC) and warehouse (WH) are in charge of initiating an inventory adjustment for various reasonable cases to keep actual inventory balance accurate in coordination with System Inventory and Accounting Inventory. Any employee may raise their concern to supply chain if they found the system inventory count does not tally with actual count.
+**Forms**
+Inventory Adjustment Profile - a web base system form use to adjust inventory balance to reflect changes needed to align inventory due to discrepancies
+Adjustment Count sheet - any printed template or hand-written count use to justify the count for adjustment
+Inventory Adjustment Report - a printed Inventory Adjustment Profile with posted status use for accounting adjustment purposes
+**General Procedure/Instruction:**
+**A. Creating an Inventory Adjustment Record**
+a.1. access inventory adjustment module under inventory menu
+a.2. fill-up inventory adjustment profile header and list of item and their adjustment quantity
+  note: indicate reason under line remark column for documentation
+a.3. click "save" to have an Inventory Adjustment request with "For Checking" status
+**B. Checking an Inventory Adjustment**
+b.1. access corresponding inventory adjustment with "for checking" status
+b.2. investigate reason for adjustment (either JO report related, beginning count related, or other cases)
+b.3. depending on the case, conduct actual count given the list to be counted for adjustment- with the help of warehouse team
+b.4. confirm the count to add or subtract in system inventory balance
+b.5. finalize and click "check" to confirm and change inventory adjustment status to "For Posting"
+**C. Posting an Inventory Adjustment (by Supply Chain)**
+c.1. access the inventory adjustment record you want to post (to file Inventory Adjustment Report)
+c.2. retrieve related document if available (Delivery Report MIR, Receiving Report MRR, Backload Report, etc.)
+c.3. review and finalized the encoded adjustment quantity
+c.4. click "Post" to reflect adjustment in inventory on hand balance
+c.5. Print and file inventory adjustment report accordingly (attach to related documents)
+c.6. update other records to reflect changes (excel and QB records if applicable)
+**Notes:**
+Inventory on hand will be updated only when "posted" status is achieved. Posting is made by supply chain upon checking the validity of needed adjustment. This is important to align system count and quick books count with actual count.
+For information about Inventory Adjustment form see about page following the link. [[module:inventory:inventoryadjustment:profile|Inventory Adjustment Profile]].

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