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module:inventory:importation:list

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module:inventory:importation:list [2018/08/09 18:55]
target created 		module:inventory:importation:list [2018/08/16 18:28] (current)
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-ss+====== Importation List ====== 
 +This section is the Importation List. It contains the list of Importation records. \\ 
 + 
 +**Overview:**  
 + 
 +Importation list allows registration of shipments to monitor progress and link together inventory orders with the same ship-out. Registration follows standard shipment numbering convention according to user's agreement. Each successful registration adds to the number of shipments in the list and provided a system generated code to distinguish one order from another. 
 + 
 +**Definition of Terms:** 
 + 
 +Importation List - database of company shipments 
 + 
 +Importation Record - consists pertinent information about the registered Shipment; found under Inventory Menu>Importation 
 + 
 +Shipment Number- unique code provided by user for monitoring shipments 
 + 
 +**User Involve:** 
 + 
 +Supply chain managers (SC) are in charge of maintaining and processing inventory orders while maintaining close coordination with Importation to group confirmed orders into shipments. 
 + 
 +Importation processes importation of inventory order shipments until released and delivered to assigned destination. Supply chain orders receiving of the items following JO Receiving Process [[module:joborder:receiving:list|Job Order Receiving List]] 
 + 
 +**Forms** 
 + 
 +Importation profile - a web system form use to record,link and upload shipment related data 
 + 
 +Importation Forms - a matching excel file of importation profile; records data for csv uploading  
 + 
 +**General Procedure/Instruction:** 
 + 
 +**1. Registration and Maintaining an Importation Record** 
 + 
 +1.1. Log on to the system and access Importation 
 +  
 +1.2. Select “New” to open Importation Profile, then fill up the form 
 +  
 +1.3. Select Inventory Order tab and add orders of the same shipment from the selection 
 +  
 +1.4. Click “Save” to register and complete other requirement as data becomes available 
 + 
 +1.5. Create a copy of excel Importation template using the registered shipment number; fill sheet -ID Form-1 &  
 +2 with the available data and print 
 + 
 +1.6.   Create a manual folder for compiling shipment documents; attach and fill ID Form -1 & 2 together with other files as document becomes available  
 + 
 +1.7. Upload csv data from excel to the system (see separate procedure) 
 + 
 +1.8. Update importation status until released (see separate procedure) 
 + 
 +**2. Upload CSV data from excel to the system (for Broker, Customs and Docs tab)** 
 + 
 +2.1. Completely fill up form-1 & 2 of importation excel template 
 + 
 +2.2. Open the shipment you want to have data uploaded 
 + 
 +2.3. Click “upload” button  
 + 
 +2.4. Choose and Attach file 
 + 
 +2.5. Click upload and save  
 +  
 + 
 +**3. Update Importation status**  
 + 
 +3.1.  
 + 
 +3.1.1. Open Shipment record you want to update status 
 + 
 +3.1.2. Select appropriate status from selection that best match the shipment status 
 + 
 +3.1.3. Click “save” to update 
 + 
 +3.2.  
 + 
 +3.2.1. Open Shipment record you want to update status 
 + 
 +3.2.2. Fill ATA or ARD date field  
 + 
 +3.2.3. Click “Save and Update Status” button 
 +  
 +**4. Add Shipment Logs** 
 + 
 +4.1. Open the Shipment you want to have Log or notes on 
 + 
 +4.2. Go to Logs tab 
 + 
 +4.3. Click add log (+) button 
 + 
 +4.4. Set date and type your log  
 + 
 +4.5. Click “save” ; note: saved logs will be shown on Shipment Log Report 
 + 
 +**Notes:** 
 + 
 +For information about Importation profile please see [[module:inventory:importation:profile|importation profile]]
module/inventory/importation/list.1533812117.txt.gz · Last modified: 2018/08/09 18:55 by target

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