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module:document:docdr:list [2017/10/05 18:15]
target created 		module:document:docdr:list [2017/11/10 16:05] (current)
target
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-DR List+**DR List**
  
 This section is the DR List. It contains the list of registered DR and its corresponding Delivery Report details.  This section is the DR List. It contains the list of registered DR and its corresponding Delivery Report details. 
  
-Overview: +**Overview:** 
  
 DR list allows monitoring of Delivery Receipt status; it also used for printing **DR Transmittal Report  DR list allows monitoring of Delivery Receipt status; it also used for printing **DR Transmittal Report 
 ** **
-Definition of Terms:+ 
 +**Definition of Terms:**
  
 DR List - list of registered DR number and its status DR List - list of registered DR number and its status
  
 DR Transmittal Report - a receiving form used to acknowledge transfer of document to intended keeper of indicated document DR Transmittal Report - a receiving form used to acknowledge transfer of document to intended keeper of indicated document
- +** 
-User Involve:+User Involve:**
  
 Warehouse officers are responsible for monitoring of DR; They are task to print and submit compilation of DR using system DR Transmittal report print out to summarize transfer of document to Accounting and Project mangers. Warehouse officers are responsible for monitoring of DR; They are task to print and submit compilation of DR using system DR Transmittal report print out to summarize transfer of document to Accounting and Project mangers.
Line 19: Line 20:
 PM and Accounting officers are responsible for checking completeness of transferred document base on their expected transaction.  PM and Accounting officers are responsible for checking completeness of transferred document base on their expected transaction. 
  
-General Procedure/Instruction:+**General Procedure/Instruction:** 
 + 
 +**1. Instruction for creating a Document Transmittal** 
  
-1. Instruction for creating a Document Transmittal 
 1.1. Secure and sort signed accounting document and report from their respective folders 1.1. Secure and sort signed accounting document and report from their respective folders
 +
 1.2. Log-on to system Document and select Transmittal type to open monitoring and printing window 1.2. Log-on to system Document and select Transmittal type to open monitoring and printing window
 +
 1.3. Select document number by checking corresponding box on its left 1.3. Select document number by checking corresponding box on its left
 +
 1.4. Click “Submit and Print” button to print Document Transmittal and Detailed Summary of Submitted Documents, Document status turns to “submitted”  1.4. Click “Submit and Print” button to print Document Transmittal and Detailed Summary of Submitted Documents, Document status turns to “submitted” 
      
    
 1.5. Print Document Transmittal letter and Detailed Summary of Submitted Documents  1.5. Print Document Transmittal letter and Detailed Summary of Submitted Documents 
 +
 1.6. Submit compilation to PM and Accounting and have Document Transmittal letter signed 1.6. Submit compilation to PM and Accounting and have Document Transmittal letter signed
 +
 NOTE: Detailed summary of Transmitted Documents have two types – 1. For Encoding & 2. Already Submitted (transaction of overlapping document) NOTE: Detailed summary of Transmitted Documents have two types – 1. For Encoding & 2. Already Submitted (transaction of overlapping document)
-2. Instruction for updating Transmittal Status to “Signed”+ 
 + 
 +**2. Instruction for updating Transmittal Status to “Signed”** c/o Accounting (signed means recorded in QB) 
 2.1. Secure signed Document Transmittal letter from assigned messenger 2.1. Secure signed Document Transmittal letter from assigned messenger
 +
 2.2. Log-on to the system and go to Document Transmittal 2.2. Log-on to the system and go to Document Transmittal
 +
 2.3. Check document number/s of successfully transferred documents 2.3. Check document number/s of successfully transferred documents
-Note: questionable documents/incomplete requirements are not to be included, clear questions first then resubmit with complete requirement using existing document transmittal (do not reprint transmittal letter)  + 
 +Note: questionable documents/incomplete requirements are for clearing, clear questions first then resubmit with complete requirement using existing document transmittal (do not reprint transmittal letter) 
 +  
 2.4. Click “Signed” button to change status from Submitted to Signed 2.4. Click “Signed” button to change status from Submitted to Signed
  
-3. Instruction for putting Transmittal Remarks of Accounting Document+**3. Instruction for putting Transmittal Remarks of Accounting Document** 
 3.1. Select a document or multiple document (marked with check)   3.1. Select a document or multiple document (marked with check)  
 +
 3.2. Click “Remarks” button then click ok   3.2. Click “Remarks” button then click ok  
-3.3. Fill up remark message box then click ok to save  + 
 +3.3. Fill up remark message box then click ok to save  
 + 
 3.4. See remarks column to check changes made (input blank remark message to delete remarks)  3.4. See remarks column to check changes made (input blank remark message to delete remarks) 
 +
 + 
 +**4. Instruction for Cancellation of Accounting Document**
 +
 +4.1. Prepare cancelled accounting document for transmittal (note: cancel cancelled docs before printing doc transmittal, see instruction 1: creating document transmittal)
 +
 +4.2. Click ok when the following message box show up 
    
-4. Instruction for Cancellation of Accounting Document 
-4.1. Prepare cancelled accounting document for transmittal (note: cancel cancelled docs before printing doc transmittal, see instruction 2: creating document transmittal) 
-4.2. Click ok when the following message box show up   
 4.3. Selected documents with no reference Trn no. will be marked as “cancelled”  4.3. Selected documents with no reference Trn no. will be marked as “cancelled” 
  
-For information on about filling up the proforma invoice profile please see Document Register Profile.+
module/document/docdr/list.1507198523.txt.gz · Last modified: 2017/10/05 18:15 by target

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