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--- module:accounting:acctinvoice:profile [2017/06/09 16:54]
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+++ module:accounting:acctinvoice:profile [2017/06/09 17:08] (current)
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 **Header Fields**
-  •	System Invoice Number – system generated number assigned to saved invoice
+  *System Invoice Number – system generated number assigned to saved invoice
-•	Invoice date – issuance date of found on printed invoice
+  * Invoice date – issuance date of found on printed invoice
-•	Invoice Type – kind of invoice used
+  * Invoice Type – kind of invoice used
-o	DPBS – down payment billing statement; usually used for billing partial payments
+  * DPBS – down payment billing statement; usually used for billing partial payments
-o	DPSI –down payment sales invoice; usually used for billing partial payments
+  * DPSI –down payment sales invoice; usually used for billing partial payments
-o	BS – billing statement
+  * BS – billing statement
-o	SI – sales invoice
+  * SI – sales invoice
-•	Project no. – reference project of invoice
+  * Project no. – reference project of invoice
-•	PI no. – reference pro-forma invoice of invoice
+  * PI no. – reference pro-forma invoice of invoice
-•	Project Location – reference project location of invoice being recorded
+  * Project Location – reference project location of invoice being recorded
-•	Client Code – system code used in PI as reference for billing of invoice
+  * Client Code – system code used in PI as reference for billing of invoice
-•	PI desc. – saved PI description as created by PM
+  * PI desc. – saved PI description as created by PM
-•	Invoice Doc number – invoice number of manual document/invoice
+  * Invoice Doc number – invoice number of manual document/invoice
-•	Department – group in charge of the project and its billing
+  * Department – group in charge of the project and its billing
-•	PM – manager in charge of the project  and its billing
+  * PM – manager in charge of the project  and its billing
-•	Invoice Status – progress made to invoice
+  * Invoice Status – progress made to invoice
-o	Invoiced –
+  * Invoiced
-o	Cancelled–
+  * Cancelled
-•	Invoice Remarks – additional note indicated on invoice
+  * Invoice Remarks – additional note indicated on invoice
-•	Payment Term – payment schedule indicated on invoice
+  * Payment Term – payment schedule indicated on invoice
-•	Currency – expected payment currency
+  * Currency – expected payment currency
-•	Invoice Amount – value of invoice billed
+  * Invoice Amount – value of invoice billed
-o	VAT Inc – Value Added Tax Included to Invoice amount option
+  * VAT Inc – Value Added Tax Included to Invoice amount option
-o	VAT Ex – Value Added Tax Excluded from Invoice amount option
+  * VAT Ex – Value Added Tax Excluded from Invoice amount option
-•	Down Payment – for SI and BS, used for indicating sum of partial payments collected
+  * Down Payment – for SI and BS, used for indicating sum of partial payments collected
-•	Amount Due – for SI and BS, Invoice Amount less Down Payment; states the invoice balance expected for collection
+  * Amount Due – for SI and BS, Invoice Amount less Down Payment; states the invoice balance expected for collection
-•	Client PO no. – reference Purchase Order number provided by client
+  * Client PO no. – reference Purchase Order number provided by client
-•	QB System No. – quick books’ invoice reference number
+  * QB System No. – quick books’ invoice reference number
-•	DR Doc. No. – reference client signed delivery receipt number as proof of delivery of goods
+  * DR Doc. No. – reference client signed delivery receipt number as proof of delivery of goods
-•	Billing Company – name of company on invoice
+**Details Tab**
-•	Billing Tin No – registered Tax identification number of the client
+  * Billing Company – name of company on invoice
-•	Billing Address – location of client company
+  * Billing Tin No – registered Tax identification number of the client
-•	Due Date – target date to fully paid amount on invoice without incurring penalties
+  * Billing Address – location of client company
-•	Last Delivery Date – date of DR with the latest delivery date
+  * Due Date – target date to fully paid amount on invoice without incurring penalties
-•	Invoice Received Date – date when client receives the invoice
+  * Last Delivery Date – date of DR with the latest delivery date
-•	Billing Month – recording month as reflected in Accounting records
+  * Invoice Received Date – date when client receives the invoice
-•	Collection No. – system generated collection number
+  * Billing Month – recording month as reflected in Accounting records
-•	Collection Date – date when payment was received
+  * Forecast Collection Date - accounting's expected date of collection
-•	Collection Type – kind of collection document used
-o	CR– Collection Receipt;
+**Collection/Collection Tab**
-o	OR– Official Receipt;
+  * Collection No. – system generated collection number
-•	Client Code – client responsible for payment
+  * Collection Date – date when payment was received
-•	Collection Status – indicates PAID when saved
+  * Collection Type – kind of collection document used
-•	Collection Remarks – additional note indicated on invoice
+  * CR– Collection Receipt;
-•	Collection Document No. – reference number as indicated in OR or CR
+  * OR– Official Receipt;
-•	Total Amount – payment amount before taxes to be allocated on various invoices
+  * Client Code – client responsible for payment
+  * Collection Status – indicates PAID when saved
+  * Collection Remarks – additional note indicated on invoice
+  * Collection Document No. – reference number as indicated in OR or CR
+  * Total Amount – payment amount before taxes to be allocated on various invoicesr
 Note: Total Amount=Collection amount + Withholding Tax and Other Charges
-•	Payment Mode – form of payment as cash, dated check or post dated check
+  * Payment Mode – form of payment as cash, dated check or post dated check
-•	Bank Name/Branch – bank used for check payment
+  * Bank Name/Branch – bank used for check payment
-•	Check no. - number indicated on the check received
+  * Check no. - number indicated on the check received
-•	Check date – date indicated on the check received
+  * Check date – date indicated on the check received
-•	TD Account – company account where payment is credited
+  * TD Account – company account where payment is credited
-•	Deposit Date – expected date when payment will be credited to account
+  * Deposit Date – expected date when payment will be credited to account
-•	Collection Amount – OR/CR amount receive as cash, as indicated on cash deposit slip or on check
+  * Collection Amount – OR/CR amount receive as cash, as indicated on cash deposit slip or on check
-•	Withholding Tax – tax deducted on collection, if applicable
+  * Withholding Tax – tax deducted on collection, if applicable
-•	Other Charges – miscellaneous deductions on collection, if applicable
+  * Other Charges – miscellaneous deductions on collection, if applicable
+**Memo/Memo Tab**
+  *  memo number – system generated memo number; format: MEMO-YR-###### (record type-Year-six digit sequential counter)
+  * Memo Date – record date of Memo
+  * Memo Type - credit memo or debit memo
+  * Chain - Client group or chain name for filtering of available client invoices
+  * Memo Status – current state of PI
+       * draft - memo status before posting
+       * For Memo - requesting for memo status
+       * Memo OK - approved and applied memo
+       * Cancelled - memo cancelled
+  * Remarks – additional comments
+  * Memo Doc no. - the reference number of formal memo used by Accounting dep't.
+  * Currency - currency used on invoice
+  * Memo Amount – total amount to be deducted on selected client invoices
 Follow this link to see [[module:accounting:acctinvoice:list|Invoice List]] general instruction page

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