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module:accounting:acctinvoice:list

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module:accounting:acctinvoice:list [2017/06/09 16:47]
target created 		module:accounting:acctinvoice:list [2018/11/21 18:09] (current)
target
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 Invoice list allows registration of company issued invoices for use within system modules. Registered invoices are categorized into different types named as SI,BS,DPSI and DPBS. Each successful registration adds a record in the invoice list and link invoice under its reference PI  Invoice list allows registration of company issued invoices for use within system modules. Registered invoices are categorized into different types named as SI,BS,DPSI and DPBS. Each successful registration adds a record in the invoice list and link invoice under its reference PI 
  
-Definition of Terms:+**Definition of Terms:**
  
 Invoice List - database of company issued invoices  Invoice List - database of company issued invoices 
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 Down Payment Billing Statement (DPBS) -a temporary accounting document usually used for billing partial payments corresponding to a BS Down Payment Billing Statement (DPBS) -a temporary accounting document usually used for billing partial payments corresponding to a BS
 +
 +Statement of Account (SOA) - a summary of client (chain) invoices with remaining balance
  
  
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 This is also used for place holders if there is collection received but no invoice was issued prior to the transaction This is also used for place holders if there is collection received but no invoice was issued prior to the transaction
  
-Note2: For cases of One Invoice with Many PI, create multiple system invoice record with same invoice document nos. and match the number of PI with matching PI amount and Invoice amount. +Note2: For cases of One PI with many Invoice, create multiple system invoice record it with same invoice document nos. and match the total PI amount and Invoice amount. 
  
 A.4. Fill up Invoice profile header and detail tab fields accordingly A.4. Fill up Invoice profile header and detail tab fields accordingly
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 A.5. click "save" and submit printed Invoice (BS or SI) to PM to notify and have signature A.5. click "save" and submit printed Invoice (BS or SI) to PM to notify and have signature
  
 +**Note: Record all Cancelled formal document given the following instruction:**
 +  * 1. Go to Invoice or Collection
 +  * 2.   Enter Document No. of cancelled document
 +  * 3. “Save” then confirm the given control message 
 +
 +**Note: Use Print SOA function to print Statement of Accounts**
 +
 +  * 1. Go to Accounting module then open Invoice Profile
 +  * 2.  Click “Check” button found at the lower left corner –check boxes will appear 
 +  * 3.  Filter the Company name you want to have SOA printed
 +  * 4.  Check the invoices you want to include in printed SOA 
 +  * (note: use EXPORT/PRINT SOA PER CHAIN function to combine invoices under a chain in a single file)
 +
 +
 + 
 +
 +**Additional Notes:**
  
-**Notes:**+Use PRINT/EXPORT AR per PM to summarize system invoices with remaining balance for all active PM
  
 System uses pop-up reminders to notify users of not invoiced PI (prolonged "for SI" status) and not collected Sales invoice payments (prolonged "invoice" status) given a preset period. User may use filter bars to limit list as specified. User in charge, in this case the project manager and accounting representative, should acknowledge and do necessary steps to keep the system records up to date. Otherwise, ignorance may cause disruptive incorrect information. System uses pop-up reminders to notify users of not invoiced PI (prolonged "for SI" status) and not collected Sales invoice payments (prolonged "invoice" status) given a preset period. User may use filter bars to limit list as specified. User in charge, in this case the project manager and accounting representative, should acknowledge and do necessary steps to keep the system records up to date. Otherwise, ignorance may cause disruptive incorrect information.
  
 For information on about filling up the invoice and its profile please see:  For information on about filling up the invoice and its profile please see: 
-[[module:project:proformainvoice:profile|Pro-forma Invoice Profile]]+[[module:project:proformainvoice:profile|Pro-forma Invoice Profile]] and [[module:accounting:acctinvoice:profile|Invoice Profile]]
  
  
module/accounting/acctinvoice/list.1496998042.txt.gz · Last modified: 2017/06/09 16:47 by target

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